Start a video collection with an event link
Start a video collection with an event link: guests upload without an app, while every spontaneous video is kept safely together for later.
The best video from a party is rarely the one the host records. It's usually that short clip of an unexpected speech, a child taking over the dance floor or friends leaving one last message before they head home. When you start a video collection with an event link, those moments no longer end up scattered across group chats, phones and social media.
With one link, everyone gets the same simple place to add their videos. Guests open the page on their phone, pick a file and upload it straight away. No app, no account and no instructions that take longer than the moment itself.
In short, this is how you start a video collection with an event link:
- Create an event page with a recognisable name and a design that suits the occasion.
- Decide how private the collection should be: all guests browse the gallery together, or only you see the videos.
- Share the event link in advance with the invitation and display the QR code on the day itself.
- Tell guests in one sentence what you're after, such as a video message or a clip from the dance floor.
- Afterwards, send a thank-you with the same link, watch everything at your leisure and download the complete collection.
Why an event link works better than individual requests
After a wedding, birthday or company party, the same search usually begins: who filmed what? Some guests send a few files through a chat, others forget, and large videos don't always fit in a message. Meanwhile, valuable footage disappears between everyday conversations and notifications.
An event link turns loose contributions into one shared collection. You share the same link before, during or after the event. Anyone with a video can add it right away. Nobody has to send files to you personally, and you don't have to gather everything by hand from different apps and conversations.
That's especially useful when your guests span several generations. Not everyone uses the same social media or wants to install yet another app. A link simply works in the browser on a phone, tablet or computer. So relatives, colleagues and friends who are less comfortable with technology can join in too.
There is a practical difference between sharing beforehand and afterwards. Share the link in advance and guests can save it and upload videos during the party. Share it afterwards and you can specifically remind people about the footage still sitting on their phones. For most events, a combination works best: put the QR code somewhere visible on the day and send the event link round once more afterwards.
How to start a video collection with an event link
Start with an event page that fits your occasion. Give the event a recognisable name and choose a design that matches the mood, for example calm and personal for an anniversary or clean and professional for a corporate event. The page doesn't need to be elaborate. The goal is that a guest understands at a glance where to add their videos. With Momentshare, a page like that is online within a few minutes.
Next, decide how private the collection should be. The event page can only be reached through your link or QR code, so anyone without it can't get in. On top of that, you choose whether guests can see each other's videos in the gallery. At a small family gathering, you share the link with invitees only and everyone looks back together. At a sports day or staff party, the circle can happily be wider. If you'd rather see what comes in first, switch the gallery off: guests can still upload, but only you as the host can watch the videos. That way, you stay in control.
Then share the event link in the places guests will actually see it. Put it in the invitation, send it in a group message or display a QR code at the entrance, on table cards or on a screen. The QR code and the link lead to the same place. That gives guests a choice: scan on the spot or open the link later.
When you share it, briefly say what you're asking of people. A simple line works best: "Filmed something nice? Add it here, no app needed." Guests shouldn't have to read lengthy instructions. That low threshold is exactly what decides whether someone adds their video right away or puts it off.
Make room for short and long moments alike
Videos are often more valuable than you expect beforehand. A ten-second clip can capture the atmosphere perfectly, while a longer recording of a ceremony, speech or performance becomes extra special later on. So don't only ask guests for the 'perfect' video. Spontaneous, small moments complete the memory too.
Do keep file size in mind. Long, high-quality videos take up far more storage than photos. So choose a package in advance that suits the type of event and the videos you expect. At Momentshare, the package determines how large a single video may be: on Basic, everything is stored in your own Google Drive, on Premium and Unlimited on our secure European hosting, and only Unlimited has no limit per video. You'll find the exact limits in the frequently asked questions below and on the pricing page. A dinner with short clips has very different needs from a full-day wedding or a multi-day sports event.
Give guests just enough guidance
An event link is simple, but a small invitation helps. Tell guests when they can upload: during the party, afterwards, or both. At a formal ceremony, you may want to ask people to upload later, so nobody is fiddling with their phone. At an informal birthday, it can be fun to watch contributions arrive in real time.
If you're collecting photos as well, say that both are welcome. Still, it can be smart to mention video specifically. People think of photos first, while a short video preserves the sound, the voices and the movement of a moment. Ask for a video message for the birthday boy or girl, for example, a clip of the dance floor or footage of the team during the activity.
A live slideshow can be a lovely addition at some events. New photos and videos then appear on the screen automatically and become part of the experience at the venue. That works well at a party where guests enjoy seeing what others are capturing. For a business meeting or an intimate moment, a quiet, private gallery may suit better. It depends on the atmosphere and on how much attention you want to draw to the screen.
Keep your video collection private and organised
Spontaneous videos are personal. That's why it's wise to decide in advance how open or private your collection will be. With your own event page, you share access only with the people who belong, instead of letting videos end up publicly on social media.
After the event, you also don't want everything left in a messy order. Look through the contributions when things have calmed down. On Premium and Unlimited, you drag videos into the order you want or have them sorted automatically by the moment they were recorded, and you spread everything across albums. A clear order helps when you want to watch it all again later: start with the preparations, for example, move on to the key moments and end with the last dances or farewell messages.
Keep the collection somewhere you can rely on. Secure storage and a page that can only be reached through your link give peace of mind, especially when there are videos of children, colleagues or private moments among them. Also make time afterwards to download everything if you want to archive the footage yourself; on Premium and Unlimited, you can do that in one go as a ZIP file in full resolution. Don't leave it too long, because the gallery disappears once your package's validity period ends. How long that is, you'll find in the frequently asked questions below.
Frequently asked questions about starting a video collection with an event link
How do you start a video collection with an event link?
Create an event page, give it a recognisable name and a fitting design, and share the page's unique link or QR code with your guests: in advance with the invitation, during the party on a screen or card, and afterwards in a thank-you message. Guests open the link in their phone's browser, pick a video and upload it straight away. Every contribution lands in one private gallery that you manage.
Do guests need an app or account to add videos?
No. The event link opens in the browser of any phone, tablet or computer. Guests don't have to install anything or create an account: they tap the link or scan the QR code, pick a file and upload it. You manage the collection yourself from your own Momentshare account.
How large can the videos be that guests upload through the link?
That depends on your package: on Basic each video can be up to 250MB, on Premium up to 1000MB, and on Unlimited there is no limit per video. The number of uploads is unlimited on all packages. If you expect long speeches or a full ceremony, choose generously; the pricing page shows all the differences per package.
How long does the event link keep working?
On Basic your event page stays available for 1 month, on Premium for 6 months and on Unlimited for 12 months, counted from the moment you first publish the event. After that, the gallery including all videos is deleted, so download your collection in time; on Premium and Unlimited you can do that in one go as a ZIP file. Want to close the link earlier? Simply switch off publishing in your event settings.
A memory everyone contributed to
The power of a shared video collection isn't just in the number of files. You see the event through other people's eyes. You might discover a laugh in the background you missed yourself, hear a touching message again or see how proudly a colleague watched a presentation.
Afterwards, send a warm thank-you with the same event link. Anyone who still finds something on their phone gets one last chance to add it. Give guests a clear, friendly deadline with it. That helps without feeling like an obligation.
A good event link asks little of your guests and delivers far more than just a folder of videos. Have it ready before the first guest walks in. Then nobody has to remember at the right moment where the footage should go – and all those small moments can simply happen.
