How to Create an Event Page for Guests in 5 Steps
Creating an event page for guests is easy: share a QR code, collect photos and videos and keep every memory safely together for later.
The best photos of a party are rarely all on the host's phone. Someone captures the first dance from the side, a cousin films the toast, and colleagues take exactly those candid shots you laugh about hardest later. Creating an event page for guests gives all those moments one clear home, without anyone having to forward files afterwards.
It doesn't have to be technical either. Guests scan a QR code or open a direct link, pick photos or videos from their own phone and add them. No app to download, no fiddly account steps and no loose messages scattered across group chats. Attention stays where it belongs: on being together.
In short, this is how you create the event page:
- Give your event a recognisable name and pick a design that matches the mood.
- Decide in advance who can open the page and who can add media.
- Display the QR code in several visible spots and share the direct link in the group chat.
- Let guests upload from their own phone without an app or account.
- Send a friendly reminder the next day, then browse, sort and download everything.
Why one event page brings so much calm
Without a central place, media scatters fast. Photos end up in WhatsApp, videos are too big to send, and some guests only share their pictures weeks later when asked. Meanwhile nobody knows which files are already saved and which memories are still sitting on someone's phone.
A personal event page brings structure to that. As the host you share one QR code and one link, before or during the event. Guests know immediately where their pictures should go. Afterwards you browse everything together in a single gallery, instead of combing through dozens of conversations and downloads.
That's convenient at a wedding with family of all ages, but just as practical for a company party, an anniversary, a sports day or a street party. One guest takes ten photos, another shoots a long video. Everyone can contribute in the way that suits them.
Creating an event page for guests: start with the goal
Before you set up a page, it helps to decide what you expect from the gallery. Mainly want to collect all the candid photos? Then a recognisable title, a QR code and a simple upload option are often enough. If you also want to show pictures during the party, a live slideshow fits your plan better.
Think about the period after the event too. At an intimate birthday you may mostly want to look back quietly and keep a few personal messages. At a large corporate event it can matter more that you sort the submissions by hand before sharing them. There is no default setting that suits every party. Choose what fits your guests, the size of the group and how you want to use the memories.
With Momentshare you tailor the page with your own title, design and background. That way the gallery doesn't feel like a loose technical tool, but like part of the event itself.
Create the page in 5 clear steps
1. Give the event a recognisable name
Choose a title guests understand at a glance. For example: 'Sarah turns 40', 'Noor & Milan's wedding' or 'Team North summer party'. Add the date if it helps, especially if you organise events more often. A clear name removes any doubt when guests reopen the link later.
Then pick a design that fits the mood. Calm and festive for a wedding, colourful for a birthday, or polished in the company style for a business gathering. Keep it readable. A beautiful background only works if the upload button and the instructions stand out immediately.
2. Set up access and privacy deliberately
You don't want photos from a private party out in the open. So it pays to think in advance about who can open the page and who can add media. Share the QR code only with your invitees and don't pass the link around more widely than needed.
A protected gallery also gives guests more confidence to join in. They don't have to post their pictures on social media to share them with the group. Especially with children, business meetings or personal family celebrations, that peace of mind is valuable.
Also check where the memories are stored and how long your gallery stays available. Pick a solution with secure storage and clear access control, so you're not left depending on files scattered across all sorts of devices afterwards.
3. Share the QR code at the right moment
A QR code works best when guests see it at the moment they're taking photos. So don't just put it in the invitation — place it in several spots during the event. Think of the welcome sign, the table cards, the bar, the programme or the screen at the entrance.
A short line goes a long way. Write, for example: 'Got a great photo or video? Scan here and add it to our gallery.' It tells guests exactly what you're asking of them. It sounds small, but without that invitation many guests do take pictures without realising you'd love to receive them.
Also share the direct link in the group chat or by email. The QR code is handy on location; the link is ideal for guests who want to upload something later at home. Using both makes joining in accessible to everyone.
4. Keep uploading as simple as possible
For an event page for guests, one rule applies: the fewer steps, the better. Guests should be able to pick photos and videos from their own phone without installing an app or creating an account first. That prevents drop-outs and saves you fielding technical questions at your own party.
Test the page yourself before the event. Scan the QR code with your phone, upload a test image and check that the title, design and instructions are right. If you can, ask one family member or colleague to do the same on a different type of phone. Five minutes of testing buys a lot of certainty on the day itself.
Bear in mind the internet connection at the venue. In a busy party room or an outdoor location, coverage can vary. You can reassure guests by mentioning they can also upload later via the link. That way nobody has to wait mid-party for a video to finish sending.
5. Give the gallery some attention afterwards
The day after a party is often the best moment for one more friendly reminder. Thank your guests and share the link again with a simple question: 'Still have photos or videos on your phone? Feel free to add them.' That's exactly when the pictures taken during the evening but never uploaded tend to appear.
Then take your time going through the gallery. Sort pictures if you like, create albums for different parts of the day and keep special personal messages alongside the memories. At a big event, selecting by hand can help keep the presentation tidy. At a small party you may want to keep everything, including the blurry selfie and the short clip from the dance floor.
Download the collected media if you also want to keep everything locally. That gives you your own archive next to the online gallery. What matters most is that the photos and videos don't vanish in the post-event rush, but get a place you can easily return to.
How to get more guests sharing
A handsome page alone isn't always enough. Guests join in sooner when they sense their contribution is welcome. So mention during a short welcome speech that there's a shared gallery. Ask, for instance, for photos of unexpected moments, fun group shots and short videos of the atmosphere.
It's not just about the professional or official photos. The power of guest pictures lies precisely in the other perspectives. A child's view during the cake cutting, the behind-the-scenes preparations or a spontaneous congratulation from a colleague. Those are moments you often miss as the host.
With a large group it can help to appoint someone who occasionally points people to the QR code. Not as a strict duty, but as enthusiastic encouragement. At a smaller dinner a card on the table is usually enough. It depends on the mood: make it inviting, never compulsory.
Choose features that fit your event
For a simple party, a Basic package can be enough to collect photos and videos in a personal gallery. If you're organising something where you want to do more with presentation, albums, personal messages or manual sorting, see whether Premium suits you better; the live slideshow, for example, is built in from the Premium package up. With many guests, longer videos or a larger collection of memories, Unlimited gives you the most room.
Don't choose on guest count alone. A small wedding can produce a lot of media if friends love filming, while a large business event sometimes mainly needs a tidy photo selection. So look at the storage you want, how long the gallery stays available and the features you'll actually use.
Frequently asked questions about creating an event page for guests
How do you create an event page for guests?
Give the event a recognisable name, pick a design that fits the mood and set who can open the page. Then share the QR code and the direct link with your invitees, and send one more reminder afterwards so late uploads come in too.
Do guests need to download an app or create an account?
No. Guests open the event page via the QR code or the direct link and pick their photos and videos straight from the browser on their own phone. No app or account is needed, so even guests who rarely use digital tools join in easily.
How large can videos on an event page be?
With Momentshare Basic a video can be up to 250MB, with Premium 1000MB and with Unlimited there is no limit. Expecting lots of filming guests? Choose generously; the pricing page lists all the differences per package.
Who can view the event page?
Only people with the QR code or the direct link get into the gallery. The page is not publicly discoverable and is not indexed by search engines. So you decide who's watching by sharing access with your invitees only.
An event page that moves with your party
A good event page fades into the background the moment the party starts. Guests scan, share and get back to celebrating. And afterwards you're left with not only the planned photos, but also the small, real moments you'd otherwise never have seen.
